PowerServer SSO-MFA Guide For Smart Security
Authentication Policy Update: Adoption of SSO and MFA Standards
PowerServer Login — Secure. Seamless. Smart.
Experience Enterprise-Grade Protection with Smarter Authentication
RamSoft introduces an enhanced PowerServer authentication system that blends security, intelligence, and simplicity.
Backed by Microsoft Entra ID and OmegaAI integration, this upgrade delivers a seamless Single Sign-On (SSO) experience with Smart Multi-Factor Authentication (MFA) — providing robust protection while minimising friction for users.
Key Security Highlights
| Feature | Description |
|---|---|
| Single Sign-On (SSO) | One secure login grants access to all RamSoft platforms — PowerServer, PowerReader, RapidRetrieve, and more. |
| Smart Multi-Factor Authentication (MFA) | Intelligent MFA logic reduces repetitive prompts while maintaining HIPAA-compliant security. |
| Microsoft Entra ID Integration | Authentication powered by Microsoft’s trusted enterprise-grade identity platform. |
| Device & IP Recognition | Known devices and networks remain trusted for 7 days, minimizing login interruptions. |
| Compliance | Fully aligned with HIPAA, HITRUST, and global privacy standards for secure healthcare data handling. |
Subscription Note:
PowerServer authentication with Smart MFA and SSO is available at $200 per month, applicable for both version 6.0 PRU11 and version 6.7 deployments.
How PowerServer Smart Security Works
Integrated Authentication via OmegaAI
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PowerServer adopts OmegaAI’s Microsoft Entra ID-based authentication framework, ensuring enterprise-level reliability, scalability, and compliance.
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While RamSoft recommends Microsoft Entra ID-based authentication framework (formerly Azure AD) for its enterprise-grade security, PowerServer offers the flexibility to integrate with any industry-standard identity provider (IdP) that supports SAML 2.0 or OpenID Connect (OIDC).
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This open architecture empowers organizations to use their preferred authentication solutions — such as Okta, Ping Identity, Auth0, ADFS, Google Workspace, or Microsoft Entra ID — as long as they support SAML or OIDC and can be configured with the required authentication attributes.
By supporting a wide range of trusted IdPs, RamSoft ensures that customers can maintain their existing identity ecosystems while benefiting from PowerServer’s robust and secure access framework.
Smart MFA: Intelligent Multi-Factor Authentication
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Traditional MFA can interrupt workflows.
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Smart MFA introduces intelligent logic that authenticates contextually, prompting verification only when truly necessary.
| Condition | MFA Triggered? | Explanation |
|---|---|---|
| New device and new IP | Yes | Both unrecognized; verification required |
| Known device (verified ≤ 7 days) | No | Device already trusted |
| Known IP (verified ≤ 7 days) | No | Network recognized as secure |
| Either device or IP verified | No | One trusted factor is sufficient |
| Device/IP verification expired (>7 days) | Yes | Trust period expired; re-verification required |
Smart MFA Logic:
- A recognized device or IP is enough to skip MFA.
- Each trust Verification remains valid for 7 days.
- After 7 days, MFA is prompted again to maintain compliance.
Real-World Login Scenarios
| Scenario | MFA Prompt? | Reason |
|---|---|---|
| Log in from the same device and browser | No | Trusted within 7 days |
| Log in from a private/incognito browser | Yes | New anonymous browser fingerprint |
| Log in from the same network/IP, new device | No | IP address already trusted |
| Log in from the same device, new IP | No | Device verified |
| Log in after 7+ days | Yes | Verification period expired |
| Log in after clearing browser data | Yes | Device recognition removed |
Best Practices for Seamless Access
To ensure a smoother and more consistent login experience:
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Allow sites to save data locally
- Go to your browser → Settings → Privacy and Security → Site Settings → On-device site data.
- Enable “Allow sites to save data on your device.”
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Avoid frequently clearing cookies or local storage
- This maintains device recognition and prevents repeated MFA prompts for 7 days.
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Use the same verified network whenever possible
- Minimizes MFA prompts and enhances login continuity.
Security and Experience Impact
| Metric | Before Smart MFA | After Smart MFA |
|---|---|---|
| MFA prompts per user/week | 5–6 times | 1–2 times |
| User frustration level | High | Minimal |
| Login success rate | 80–85% | 92%+ |
| MFA skip accuracy | Both the device & IP are required | Either the device or the IP is sufficient |
Why PowerServer Authentication Stands Out
| Security Feature | Advantage |
|---|---|
| Microsoft Entra ID Integration | Enterprise-grade identity protection built on Microsoft’s trusted protocols. |
| Smart MFA | Balances robust security with a frictionless user experience. |
| Single Sign-On (SSO) | One credential for multiple RamSoft applications. |
| Device & IP Recognition | Maintains trust for 7 days, reducing repetitive authentication. |
| Data Protection | Encryption and privacy compliance under HIPAA and HITRUST standards. |
Understanding Smart Security
Smart Security is RamSoft’s advanced protection framework, designed to combine simplicity and strength through:
- SSO via Microsoft Entra ID
- Adaptive Multi-Factor Authentication (MFA)
- 7-day trust validation
- Encrypted, token-based session management
Together, these layers ensure that every login is secure, compliant, and effortless for all users.
Why Customers Trust PowerServer Authentication
- Built on Microsoft’s globally trusted identity infrastructure.
- Supports OAuth 2.0 and OpenID Connect for secure authentication.
- Provides multi-layer encryption for clinical data protection.
- Offers a perfect balance between usability and security.
- Demonstrates RamSoft’s commitment to smart, compliant, and user-centric technology.
Key Takeaways
- PowerServer now uses OmegaAI’s Microsoft Entra ID-based authentication.
- SSO and Smart MFA enable seamless yet secure access across RamSoft platforms.
- Devices and IPs remain trusted for 7 days, reducing repetitive prompts.
- Fully compliant with HIPAA, HITRUST, and global privacy frameworks.
- Designed to deliver enterprise-grade security with minimal disruption.
- Available as a $200 per month add-on for PowerServer deployments (6.0 PRU11 and 6.7).
PowerServer Smart Login
Where Security Meets Simplicity
Seamless Access. Trusted Protection. Powered by RamSoft + Microsoft Entra ID.